Highlights: October MAC Meeting

Opening Comments from the Dean
David S. Wilkes, MD

  • Congratulations to Bradford Worrall, MD, for receiving a Fulbright Scholarship.
  • We are about halfway through the department and center annual reviews. Some of the early themes we have noticed:
    • In those departments with incentive plans that have a portion of the salary at risk for the quality of medical student teaching as judged by student evaluations, the student evaluations are higher.
    • The residency programs have had more success in recruiting women and underrepresented minorities.
    • Chairs are making progress in moving a higher percentage of compensation to base salaries with a lower percentage of compensation in incentives. This has important ramifications for retirement benefits.
  • Dean Wilkes welcomed Arturo P. Saavedra, MD, PhD, MBA, as the new chair of Dermatology.

Update on University/Health System Campaign
Anne Watkins and Amy Karr, Health System Development
We are in the quiet phase of the campaign and soliciting input from chairs and center directors. The formal kickoff will be in the summer/fall of 2019 with the campaign running through 2026. The working goal for the Health System is $1 billion.

September Health System Board Update
Bobby Chhabra, MD
Dr. Chhabra shared highlights from the September 13, 2017, HSB meeting. The HS goals dashboard for FY18 showed strong performance with two green indicators and the remaining ones yellow. Likewise, the Medical Center FY17 year-end balanced scorecard showed excellent progress in all areas except one (voluntary turnover).

The next meeting will be Tuesday, Nov. 14, 2017, in the MEB Learning Studio.

A Year in Review

Dean David Wilkes

The other day while my wife and I were having morning coffee, we realized that I’m starting my third year as dean of the School of Medicine! We talked about how quickly the first two years have passed, how much we love Charlottesville, and how happy I am at UVA — and what an incredible honor it is to serve as your dean.

In some respects, my role is like that of an orchestra conductor because I’m not the one actually making the music. I only facilitate and fully recognize that you are the ones doing the real work.

When we’re focused on the urgent tasks of each day, it’s easy to forget where we’ve been and what we’ve done. We’ve done a lot! This letter mentions only a few highlights. Because we have so many accomplishments to celebrate, I’ve added this link where you can see what we’ve achieved in specific areas.

UVA moved from 40 to 36 in the NIH rankings of schools of medicine, as reported by the Blue Ridge Institute for Medical Research! Congratulations to all of you who worked hard on writing grants and preparing the submissions! Our FY17 extramural funding was $221 million … our highest level ever, excluding ARRA. This is remarkable growth from $162 million in FY14 and is truly a cause for celebration. The data also show that we are diversifying our research portfolio to spread risk and to create opportunity for further success. Related to this, we have just contracted with The Conafay Group to help us improve our chances of success with funding from the Department of Defense and related federal agencies.

UVA and Inova executed an academic affiliation agreement to establish the Genomics and Bioinformatics Research Institute (GBRI) on the former Exxon campus in Fairfax. We’re just in the early stages of setting this up and it will be a game changer. The affiliation agreement also establishes the UVA School of Medicine — Inova Campus where 72 of our students will complete their 3rd and 4th years in a high-volume, urban environment to begin in 2021. The School of Medicine has taken a lead position in what we anticipate to be a more broad expansion of UVA into northern Virginia.

In September 2016 we renamed Jordan Hall to Pinn Hall, and recently we held the dedication ceremony. A group of SOM leaders identified UVA alumna Dr. Vivian Pinn as the ideal choice for representing excellence in clinical care, research, scholarship, and the character and personal qualities we value. Phased renovations on Pinn Hall have begun. In addition to providing modern, open, flexible laboratories, Pinn Hall will house a Nobel Atrium to honor the Nobel laureates who did their pioneering work at UVA — thus highlighting our future by recognizing stars who represent what is best about us.

We are starting our third year of a tuition freeze. Nationally, medical students are completing their programs with staggering levels of debt. Thanks to the support of our alumni and the scholarship programs they fund, our students graduate with an average debt level that is much lower than the national average. Freezing tuition, while helping to reduce student debt, results from sound fiscal stewardship at the School of Medicine.

For the second year in a row, the University of Virginia Medical Center was recognized as the number one hospital in the Commonwealth of Virginia. Six specialties (Cancer, Ear, Nose & Throat, Orthopedics, Urology, Diabetes & Endocrinology, and Cardiology & Heart Surgery) were ranked in the top 50. And Gastroenterology & GI Surgery, Nephrology, Neurology & Neurosurgery, and Pulmonology were called out as being “high performing” specialties. Congratulations to our caregivers, researchers, and staff for this recognition of your work!

Our accrediting agency, the Liaison Committee on Medical Education, is monitoring our success in increasing diversity among our faculty. While our URM faculty increased from 4.8% to 5.3% we still have much work left to achieve the AAMC 50th percentile of 6.7%.  Now each department has a diversity plan that maps out a strategy and tactics to increase diversity among faculty and trainees.

I also want to share some information that makes a strong statement about our organization. As we continue to move as one Health System, it’s important to note that our partners in the Medical Center contributed $70.1 million in FY17 to the SOM for academic support. This is a significant and tangible statement of our partnership and of the shared trust between the individual entities of the Health System.

As I said, these are just some of the highlights. Clearly, we — that’s all of you! — have been doing a lot and accomplishing great things.

The events of August 11-12 created a lot of anxiety and uncertainty. We can get mired in the confusion or we can recognize something crucial — we are defined by who we are and what our values are, and not by the events of August. The importance of our work hasn’t changed. Let’s focus on our mission and our excellence. When someone asks where you’re from, you can stand a little taller and say, “I’m from the University of Virginia. I’m from Charlottesville.” And say it with pride, because you know who you are.

I’m very excited about what we are going to do together in the coming years. Although I’ve shared my priorities with you before, this is a good time to share them again.

  • Execute the development of the UVA-Inova Genomics Institute.
  • Operationalize the regional medical school campus for UVA 3rd and 4th year medical students at Inova.
  • Continue an aggressive investment in research and faculty recruitment.
  • Increase our NIH portfolio to $150 million by 2020.

This will take a lot of heavy lifting, but based on what we’ve already accomplished, I know we can do it. Every day we have the opportunity to do our best and every day I see the results of our efforts. My thanks to each one of you.

David S. Wilkes, MD
Dean, UVA School of Medicine
James Carroll Flippin Professor of Medical Science

See all accomplishments at https://news.med.virginia.edu/blog/deans-anniversary-letter/

Highlights: September MAC Meeting

Opening Comments from the Dean

  • Dean Wilkes recognized some noteworthy accomplishments that impact the entire Health System.
    • US News & World Report identified UVA as the number 1 hospital in Virginia for the second year in a row. Along with this, six specialties were included in the Top 50: Cancer (30); Ear, Nose & Throat (32); Orthopedics (33); Urology (35); Diabetes & Endocrinology (44); and Cardiology & Heart Surgery (50). Also, Gastroenterology & GI Surgery, Nephrology, Neurology & Neurosurgery, and Pulmonology were identified as “Top Performers.”
    • UVA has achieved Comprehensive Stroke Center status, one of only three institutions in Virginia to have earned this status.
    • The SOM saw a 42% increase in the number of women professors over two years. For the first time, the SOM is at the national average for women professors.
  • Dean Wilkes welcomed three new department chairs:
    • Martha A. Zeiger, MD – Surgery
    • Stephen S. Park, MD – Otolaryngology-Head & Neck Surgery
    • Susan M. Pollart, MD – Family Medicine (Interim)
  • On the occasion of his second anniversary at UVA, Dean Wilkes reviewed his priorities:
    • Execute development of the Inova/UVA Genomics Institute.
    • Develop the regional medical school campus at Inova for 3rd and 4th year medical students.
    • Continue aggressive investment in research and faculty recruitment.
    • Increase our NIH portfolio to $150 million by 2020.

Health System Financial Overview
Douglas Lischke, Chief Accounting Officer

Mr. Lischke provided an unaudited review of the FY17 consolidated Health System financials.

Draft Policy: Standards for Laboratory and Computational Space Use
Margaret A. Shupnik, PhD

Dr. Shupnik invited comments and feedback regarding this policy, which was distributed to chairs and directors in advance of the meeting. She thanked the Research Space Committee (composed of David Brautigan, PhD; Douglas DeSimone, PhD; Myla Goldman, MD; Russ Manley; Wladek Minor, PhD; James Nataro, MD, PhD, MBA; and Stephen Rich, PhD) for their year-long efforts developing the draft policy.

The committee, which is advisory to the dean, will oversee space reassignment and requests for additional space. Initially the committee is reviewing laboratory and computational space with metrics for clinical space to be developed later.

The SOM’s facilities team will conduct periodic assessments. It is recognized that:

  • space allocations are not permanent;
  • chairs and center directors are responsible for stewardship and will manage space in alignment with the policy; they will manage the space as a whole, including strategic decisions and decisions regarding individual assignments;
  • space reallocation agreements between units require dean’s office approval; and
  • vacant space will be reassigned.

Based on an external engineering report, the committee agreed on the following standards:

  • Grade A space – $500/SF
  • Grade B space – $400/SF
  • Grade C space – $300/SF

(Definitions of graded space have been sent to chairs, directors, and administrators and will be posted on the Office for Research website after the policy has been approved.)

A Research Investigator within a team of 6 FTEs and meeting the standards will be assigned approximately 1,270 SF lab space.

The policy will be phased in according to the quality of space. All space is subject to the defined metrics, which are based on a 3-year rolling average. Departments verify their space annually.

Summary statement – August 11-12 events

Dean David S. Wilkes

Dean Wilkes observed that some consider Charlottesville has been “branded” based on the August events. He reminded everyone that we will not be defined by external events that we have no control over, and that we should be proud of who we are and the excellent results of our work.

Do You Know Where to Turn for Help?

Brad Holland, University of Virginia Ombuds

The University has a powerful resource ready to offer help.

Do you have a work-related challenge or need advice with an issue? Do you need an objective listener who can help you address a problem? It may be time for you to reach out to Brad Holland, University of Virginia Ombuds.

The University Ombuds is an independent, confidential* resource available to assist faculty, staff, and students in resolving problems, complaints, conflicts, and other issues when normal processes and procedures have not worked satisfactorily.

Now it’s even more convenient to speak with Holland. In response to incidents across the Health System, he is now holding regular office hours every Tuesday in McKim 1173, from 1-5 p.m.

Ombuds services include listening to your problems and concerns, and exploring options to resolve them; focusing the attention of University officials on the complaint; making inquiries into concerns already heard but not satisfactorily resolved; providing information on resources within the University that may help you; serving as a neutral party to solve problems and resolve conflict (without taking sides); and identifying problem areas facing faculty, staff, and students and recommending changes in University policies and procedures.

Holland says that his job is to help people solve issues themselves. “I can help people find where to get help,” says Holland. “If they don’t want to go to those places or, if after they’ve gone to those places they are still unhappy I’ll try to help in other ways. When people come to see me, I listen. I ask questions. I get a feel for what’s going on. Together, we brainstorm what we can do to address the problem. Sometimes I help two people come together to talk about their issues, so that they may come to solution that works out for all parties. I am willing to do whatever I can to assist.”

Hollland wants you to know that he is available to help. You can reach him by email or via phone at 434.924.7819. You can visit him in his McKim 1173 office on Tuesday afternoons or at 2015 Ivy Rd, room 305. Holland is also willing to meet people wherever they want; on the Corner, in their department, or anywhere on or off Grounds. “I want people to feel that they have an option to come to me, and that we can address a problem without making a Federal case out of it. I find that people want to fix things and I like to help them find those real solutions.”

For more information, visit www.eocr.virginia.edu/ombuds.
*confidential, except for Title IX (sex/gender) disclosures

Susan M. Pollart, MD, MS
Ruth E. Murdaugh Professor of Family Medicine
Senior Associate Dean for Faculty Affairs and Faculty Development

We Are in the Business of Compassion — and Business Is Good!

Compassion is vital to our mission here at the School of Medicine. Compassion for our patients, our students, and one another. This is why it’s wonderful that the Medical Student Advocacy Committee (MSAC) has launched an exciting new award. The Dr. Henry Harrison Wilson, Jr. Everyday Humanism in Medicine Award is aimed at appreciating and applauding positive examples of compassion and humanism in the clinical setting, and cultivates a culture where students, residents, fellows, and attendings exhibit compassion in day-to-day interactions.

What we choose to shine the light on in our culture is important. Recognizing acts of compassion and humanism helps to establish a culture in which those actions take root and grow, and become “who we are” every day. While we already have the Leonard Tow Humanism in Medicine Award, that is only awarded once a year. We want to recognize those daily acts of compassion and humanism that occur all over our health system. This new award provides us with an opportunity to do just that: to shine a light on the residents, fellows, and attendings whom students consider to be day-to-day exemplars of compassion and humanism.

How it works: Every day, students can nominate residents, fellows, or attendings after witnessing a simple act that exemplifies medical humanism and compassion. After receiving several nominations, the teacher will receive the award and a lapel pin. Nominations require only the submission of a short blurb about the witnessed event and some identifying information. No long forms or complicated process: It should take less than 5 minutes to complete. Awards will be given on a rolling basis, encouraging everyone to both notice AND reward humanism as it happens. For more information on the award and how to submit, visit the website.

About the award: This new award is named for Dr. Henry Harrison Wilson Jr, a plastics and reconstructive surgeon who graduated from UVA School of Medicine in 1949. He was well known for being an advocate for humanism and compassion in medicine. Dr. Wilson died in 2016 and his family established a fund to promote compassion and humanism in physicians to honor his memory.

Faculty and staff: Thank you for the daily compassion you show our students and patients. And thank you, students, for calling out those who act as your role models as physicians and teachers.

R.J. Canterbury, MD, MS, DLFAPA
Wilford W. Spradlin Professor
Senior Associate Dean for Education

Welcome to UVA, Class of 2021!

On Thursday, Aug. 10, the School of Medicine welcomed the 162 students of the Class of 2021 to the University of Virginia at the 2017 White Coat Ceremony and Convocation, endowed by the Class of 1965, held at The Paramount Theater. This is an annual event presented by the UVA Medical Alumni Association (MAA) and Medical School Foundation (MSF).

Barry Collins, Executive Director of the UVA MAA and MSF and Associate Dean for Medical Alumni Affairs, welcomed the new students, families and attendees. Student speaker Elizabeth Hoang, SMD18, President, School of Medicine Mulholland Society, discussed how the white coats would help them — physically and emotionally — over the next four years. Thomas Newbill, MD, President, UVA MAA Board of Directors, explained the benefits of the association, scholarship funding, and events the association holds for students, from the white coat ceremony to matching students with host families while on residency interviews. School of Medicine Dean David Wilkes, MD, James Carroll Flippin Professor of Medical Science, stressed that while students learn about medicine, they should never forget compassion.

As Randolph Canterbury, MD, Senior Associate Dean for Education, read out the 162 student names, college deans Meg Keeley, MD, (Dunglison); John Densmore, MD, PhD, (Hunter); Christine Peterson, MD, (Pinn); Sean Reed, MD, (Reed), and Director of the Medical Scientist Training Program Dean Kedes, MD, PhD, assisted the students into their crisp, white coats.

Welcome to the University of Virginia, Class of 2021!

2016-17 Promotion & Tenure

Please join me in congratulating and recognizing our faculty members who were recently promoted and/or earned tenure. I am very pleased that their hard work and excellence have been recognized by the Promotion and Tenure Committees and the Board of Visitors.

Congratulations to the following individuals!

Promotion to Associate Professor

  • Avinash Agarwal, MD, Associate Professor of Surgery
  • Laurie Archbald-Pannone, MD, MPH, Associate Professor of Medicine
  • Amy Brown, MD, MHS, Associate Professor of Pediatrics
  • Laura Cook, MD, Associate Professor of Ophthalmology
  • Stephen Culp, MD, PhD, MPH, Associate Professor of Urology
  • Andrew Darby, MD, Associate Professor of Medicine
  • Stephen Early, MD, Associate Professor of Otolaryngology
  • Uta Erdbruegger, MD, Associate Professor of Medicine
  • Carol Gilchrist, PhD, Associate Professor of Medicine
  • Adrian Halme, PhD, Associate Professor of Cell Biology
  • Traci Hedrick, MD, Associate Professor of Surgery
  • Scott Heysell, MD, MPH, Associate Professor of Medicine
  • Melissa Kendall, PhD, Associate Professor of Microbiology, Immunology, and Cancer Biology
  • Tamila Kindwall-Keller, DO, MS, Associate Professor of Medicine
  • Gilbert Kinsey, PharmD, PhD, Associate Professor of Medicine
  • Lynn Kohan, MD, Associate Professor of Anesthesiology
  • Arun Krishnaraj, MD, Associate Professor of Radiology and Medical Imaging
  • Bijoy Kundu, PhD, Associate Professor of Radiology and Medical Imaging
  • Rohit Malhotra, MD, Associate Professor of Medicine
  • Nancy McLaren, MD, Associate Professor of Pediatrics
  • Van Hoang Nguyen, MD, Associate Professor of Anesthesiology
  • Michael Scott, PhD, Associate Professor of Pharmacology
  • Karen Singh, MD, Associate Professor of Anesthesiology
  • Geoffrey Smith, MD, Associate Professor of Physical Medicine and Rehabilitation
  • Philip Smith, MD, Associate Professor of Surgery
  • Guillermo Solorzano, MD, MSc, Associate Professor of Neurology
  • Michael Spaeder, MD, MS, Associate Professor of Pediatrics
  • Siobhan Statuta, MD, Associate Professor of Family Medicine
  • Robert Thiele, MD, Associate Professor of Anesthesiology
  • Anne Tuskey, MD, Associate Professor of Medicine
  • Nicholas Tustison, DSc, Associate Professor of Radiology and Medical Imaging
  • Nolan Wages, PhD, Associate Professor of Public Health Sciences
  • Zequan Yang, MD, PhD, Associate Professor of Surgery

The Award of Tenure

  • Kenneth Bilchick, MD, Associate Professor of Medicine
  • Marc Breton, PhD, Associate Professor of Psychiatry and Neurobehavioral Sciences
  • Stephen Brockmeier, MD, Associate Professor of Orthopaedic Surgery
  • Wei-Min Chen, PhD, Associate Professor of Public Health Sciences
  • Peter Hallowell, MD, Associate Professor of Surgery
  • Mark Jameson, MD, PhD, Associate Professor of Otolaryngology
  • Hui Li, PhD, Associate Professor of Pathology
  • Wendy Lynch, PhD, Associate Professor of Psychiatry and Neurobehavioral Sciences
  • Valeria Mas, PhD, Associate Professor of Surgery
  • Pamela Mason, MD, Associate Professor of Medicine
  • Manoj Patel, PhD, Associate Professor of Anesthesiology
  • Owen Pornillos, PhD, Associate Professor of Molecular Physiology and Biological Physics
  • Yun Michael Shim, MD, Associate Professor of Medicine
  • Timothy Showalter, MD, MPH, Associate Professor of Radiation Oncology
  • Hui Zong, PhD, Associate Professor of Microbiology, Immunology, and Cancer Biology

Promotion to Professor

  • Alan Alfano, MD, Professor of Physical Medicine and Rehabilitation
  • Roger Burket, MD, Professor of Psychiatry and Neurobehavioral Sciences
  • Kathie Hulfiish, MD, Professor of Obstetrics and Gynecology
  • Kimberly Kelly, PhD, Professor of Biomedical Engineering
  • Christine Lau, MD, MBA, Professor of Surgery
  • Thu Le, MD, Professor of Medicine
  • Carol Manning, PhD, Professor of Neurology
  • Wendy Novicoff, MEd, PhD, Professor of Public Health Sciences
  • Jeanita Richardson, MEd, PhD, Professor of Public Health Sciences
  • Gregory Saathoff, MD, Professor of Public Health Sciences
  • Ruth Stornetta, PhD, Professor of Pharmacology
  • Jim Tucker, MD, Professor of Psychiatry and Neurobehavioral Sciences
  • Linda Waggoner-Fountain, MD, MAMEd, Professor of Pediatrics
  • Yuh-Hwa Wang, PhD, Professor of Biochemistry and Molecular Genetics
  • Zhen Yan, PhD, Professor of Medicine
  • Jun Julius Zhu, PhD, Professor of Pharmacology

David S. Wilkes, MD
Dean, UVA School of Medicine
James Carroll Flippin Professor of Medical Science

Update: Diversity Action Plans

As we approach the University’s 200th anniversary, it is good to remind ourselves of our history, so we can sometimes use it as a point of reference from which to move away. African-American undergraduate students were not allowed into our College of Arts and Sciences until the 1950s, and women were barred until the 1970s. Exclusion was common for three-quarters of this institution’s history. We are working continuously and actively to address this history so we may offer everyone — faculty, staff, and students — equal opportunity to succeed.

Last fall, during the Department Annual Reviews (DAR), each department was asked to think about how to improve diversity and inclusion for their areas. While the School of Medicine has had a diversity plan for several years, we wanted specific actions from the departments. In early 2017, we received thoughtful plans from every department. Upon reviewing these plans, Greg Townsend, MD, Associate Dean for Diversity and Medical Education, and I discovered common ideas and themes. These themes allowed Greg and me to develop guidelines for improving the plans and developing short-term and long-term goals.

These plans and goals provide a reference to one- and three-year strategic actions that departments will undertake. This way, we will all know the expectations for the coming year and by the end of 2020. This transparency provides an opportunity to collaborate, to share creative solutions, and to let our School’s greatest resource — our faculty and staff — be the source of the best ideas.

While we were working on diversity and inclusion action plans at the department level, the Provost’s office asked for a diversity plan from each of UVA’s schools. The School of Medicine’s plan is still under review, though we expect to receive feedback by the end of the summer. I will share it as soon as it is available.

Why be diverse?
Diversity is critical to becoming the kind of institution we think we should be — excellent, innovative, creative. Googling “why diversity matters” will give you abundant reasons why we should do this. Study upon study has been performed, and the data have been scrutinized and examined. In academic medicine, the data confirm that greater diversity is better for science, education, and patients.

Let us assume that you do not have time in your schedule to read the 3.8 billion Google returns for the search “why diversity matters” and you want a local example. Why does it matter for us? Here is an interesting chart showing the association between the school’s percentage of underrepresented in medicine students and the USMLE Step 1 and Step 2 scores.

(Click to enlarge.)

You can see the increased scores as we started making a conscious effort to increase student diversity. While it does not show causation, the correlation is powerful. What the scores do demonstrate is that our focus on diversity has not diminished the academic excellence of our student body.

Stayed tuned for more updates. We will be updating the Diversity website with best practices and will be sharing plans and guidelines in the coming months. Thank you to all of our faculty and staff who have put time and effort into these plans. Your efforts are noticed and appreciated.

Susan M. Pollart, MD, MS
Ruth E. Murdaugh Professor of Family Medicine
Senior Associate Dean for Faculty Affairs and Faculty Development

Highlights: June MAC Meeting

Connect to Purpose and Department Faculty Meetings (Dean David Wilkes)

  • Dean David Wilkes highlighted recent accolades and awards:
    • UVA Neurosurgery Residency Program was cited as the second most academically productive out of the 105 programs in the U.S.
    • Terry Bennett (Department Manager, Medical Education Programs) received the Leonard W. Sandridge Outstanding Contributor Award — the highest honor a UVA Health System team member can receive.
    • The Heart and Vascular Center received the 2017 Get With The Guidelines-Heart Failure Gold Plus Quality Achievement Award and was named to the Target: Heart Failure Honor Roll from the American Heart Association. They also received the 2017 Charles L. Brown Award for Patient Care Quality.
    • The Department of Orthopaedics received Premier Level certification from the International Geriatric Fracture Society CORE Certification Program for UVA’s Geriatric Fracture Care Program.
    • Iga Kucharska, PhD, received the inaugural Gordon Hammes Scholar Award, which honors young scientists responsible for the best papers published in Biochemistry.
    • Ariel Gomez, MD, received the University of Iowa Carver College of Medicine Distinguished Alumni Award.
    • UVA’s Board of Visitors recently approved $15.7M for the cross-disciplinary initiative called BRAIN, short for Bold Research Advancement in Neuroscience. Additionally, they approved an academic affiliation with Inova Health System Foundation that includes a research institute and a UVA School of Medicine regional campus in Northern Virginia.
  • By September, Dean Wilkes will be attending department meetings to have open conversations with faculty.

Office of Sponsored Programs (OSP) Update (Margaret Shupnik, PhD)

  • Dr. Margaret Shupnik shared that, while our research portfolio is growing, we have discovered some rate-limiting challenges. Dean Wilkes, Dr. Shupnik, and Stewart Craig have been speaking with faculty and chairs about getting received grants money in the hands of the investigators in a more expedited manner. Last week they met with the Office of Sponsored Programs and discussed ways to make the process better.
  • Next steps being instituted by OSP include:
    • Assigned specific staff to individual schools and departments
    • New hiring (4 new staff in June, ongoing recruitment)
    • Streamlining account creation
    • By 6/13, establish all signature-ready accounts with a 6/1 notice of award (NOA)
  • Goal: to establish new accounts within 5 days of NOA
  • Dr. Shupnik expressed gratitude to Dean Wilkes, Dr. Richard Shannon, and Pat Hogan for helping to improve this process.

National Institutes of Health (NIH) Update (Margaret Shupnik, PhD)

  • Next Generation of Researchers Initiative: The NIH has decided that there will be no Grant Support Index point system or limits on grants per PI.
  • The NIH is working on alternative methods to support younger investigators.
  • There will be institute-specific prioritization, but propose funding to 25th percentile:
    • 4 years — $210M/year from existing funds
    • tracking progress, metrics — assess at 2 years
  • If you wish to comment, visit the Open Mike Blog or email publicinput@od.nih.gov.

June BOV Update (Bobby Chhabra, MD)

  • Dr. Bobby Chhabra represents Medical Center faculty on the University of Virginia Health System Board and shared information from its recent meeting.
  • Dr. Chhabra reviewed
    • progress since 2016 on the Health System consolidated goals and strategies,
    • the FY17 balanced scorecard improvements;
    • financial data and Medical Center cash flow sources and uses;
    • FY18 budget, operating income, projections, capital budget, and major strategic initiatives and investments in the coming year, including Epic Phase 2, Ufirst, the new endoscopy procedure center, the strategic hiring initiative, the clinical translational science project, advancing strategic partnerships, and retention and recruitment; and
    • UVA Medical Center’s statistics, as compared to benchmarks at other academic medical centers.

UFirst Project Update (Jennifer Oliver, Sean Jackson, Kelley Stuck)

  • Ufirst will deliver a unified HR function across the organization that delivers a best-in-class HR service, enhancing UVA’s ability to recruit, hire, retain, and develop top talent. Key to enabling this transformation will be the implementation of a user-friendly HR technology called Workday.
  • Ufirst will benefit the 28,000+ faculty, staff, and team members at the Medical Center, School of Medicine, University Physicians Group, the 10 other UVA schools, administrative units, and UVA College at Wise.
  • Kelley Stuck discussed the future-state HR service delivery model, aligning processes and leveraging new technology to create an excellent employee experience. She noted that the new model is an evolution of OneHR, and the work invested in OneHR has helped clear the way for this transition. She also shared the timeframe and milestones from today until Workday goes live in July 2018.
  • Contacts:
  • Be on the lookout for opportunities to view Workday demonstrations and to engage in SMR sessions in the coming months.

Getting Ready for One Patient, One Record

The goal of “one patient, one record” has been a glimmer in the eyes of UVA Health System administrators and clinicians for years. With the launch of Epic Phase 2 on July 1, our toolbox will finally include a completely integrated electronic medical record system that providers across our continuum of care will use.

Getting ready for this big change requires extensive preparation. Groups across the Health System are preparing to use the nine new applications to go live during Epic Phase 2, and thousands of team members are now engaged in online, classroom and personalized training.

As Senior Associate Dean for Clinical Affairs and Chief Medical Officer, Chris Ghaemmaghami, MD, reminds in this month’s special video message on UVA Connect, clinical teams are playing a crucial role in defining new workflows, and it is important for them to work hand-in-hand with operations and the Epic team. Such collaboration is essential to making our push toward one patient, one record a success. Acknowledging that change is disruptive, Dr. Ghaemmaghami notes that it has a positive purpose: “It is how we stay at the forefront of care and continue delivering our best for our patients.”

[Note: Video is internal-only. Access while on the Health System network.]