Archives for September 2016

Highlights: September MAC Meeting

som-bldg_NEW_12122014Odysseus Grant

  • Kodi Ravichandran, PhD, Harrison Distinguished Professor and Chair of the Department of Microbiology, Immunology, and Cancer Biology, received the Odysseus 1 Award, from the Research Foundation Flanders (FWO), Belgium.
  • This award will allow Dr. Ravichandran to join the Vlaams Institute for Biotechnology (VIB) — affiliated with Ghent University, and considered one of the top five independent research institutes in Europe — and to set up a second lab at VIB/UGhent in Belgium where he will address questions related to metabolomics of cell clearance. The new lab will open in early 2017.

Pediatric Liver Transplant

  • UVA completed its most recent pediatric liver transplant on Sept. 10 in partnership with Children’s Hospital of Pittsburgh of UPMC.

CTSA Initiative

  • The School of Medicine developing an application for a Clinical and Translational Science Award (CTSA) program under the leadership of Dr. Karen Johnston. Dr. Johnston will assume the role of CTSA Director for a two-year period, effective Jan. 1, 2017.
  • Dr. Howard Goodkin, Professor of Neurology, will take on the role of Interim Chair of the Department of Neurology while Dr. Johnston leads the CTSA initiative.

Conflict of Interest Policy

  • The Health System is bringing its conflict of interest (COI) policies into alignment.
  • Ruth Gaare Bernheim, JD, MPH, Chair, Public Health Sciences, and Chair of the SOM Conflict of Interest Committee, presented changes to the policy and requested feedback.
  • Please provide comments on the new draft sections, which can be found here (login required): https://resources.med.virginia.edu/deans-office/coi-draft-16/
  • These documents will be open for comment through 5 p.m. on Friday, Sept. 23.

Stark Compliance

  • Chris A. Ghaemmaghami, MD, Senior Associate Dean for Clinical Affairs, discussed an update to the institution’s Stark law compliance, a set of Federal laws prohibiting physician self-referral.
  • The update includes new language in policies, offer letters, and contracts.

The next meeting will be Tuesday, Oct. 11, 2016, in the BIMS classroom.

How One HR Will Help You

 

Conceptual keyboard - HR (blue key)On August 15, the School of Medicine launched One HR, a new structure for human resources-related work in the school. Just as our education, clinical, and research missions focus on a single individual — the patient — One HR’s focus is on individual customer service. It is designed to help you.

But how?

Simply put: One HR has created a streamlined, professional HR service that meets the needs of all faculty and staff. It does this by …

  • Increased quality of Human Resource services. The new structure has HR Professionals and Specialists who have advanced training and a higher-level of access than in the past. The result? You spend less time on HR-related matters while receiving improved, quicker results to your HR needs.
  • Simplifying services by standardizing roles and processes. Gone are the days of tracking down multiple people with your different HR questions. A single point of contact in your assigned One HR team will be able to coordinate the answers to all of your HR questions and partner with you on your HR needs.
  • Ultimately reducing the cost of HR services. Previously, 159 School of Medicine employees had varying degrees of HR responsibilities. By removing the unnecessary duplication of work and moving it to those team members whose sole job is HR a lot of time is being freed for many people. And that translates into savings and efficiency.

Meet the Teams
One HR is structured around teams serving departments and centers. They are:

  • Team 1: Scott Kozuch, Elida Logan, Marcus Hamilton, and Shannon Holmes will serve Biochemistry & Molecular Genetics, Cell Biology, Biomedical Engineering, Microbiology, Molecular Physics & Biophysics, Neuroscience, Pharmacology, the Center for Biomedical Ethics, the Center for Cell Signaling, the Dean’s Office, Public Health Sciences, the Center for Public Health Genomics, the Carter Immunology Center, the Karen S. Rheuban Center for Telehealth, executive vice president’s office, and the Health Sciences Library.  (Currently, there is one vacant position on this team.)
  • Team 2: Greg Haskins, Heather Weller, Jamie Hyden, Robin Clatterbuck, and Lisa Mullins will serve Dentistry, Neurology, Otolaryngology – Head & Neck Surgery, Pediatrics, Urology, Anesthesiology, Ophthalmology, Family Medicine, Physical Medicine & Rehabilitation, Dermatology.
  • Team 3: Nicole Trice, Sally Jackson, Gail Hundley, Megan Seekford, and Alex Joy will serve Internal Medicine, the Berne Cardiovascular Research Center, the Cancer Center, Emergency Medicine, Orthopaedic Surgery, the Center for Research in Reproduction, and the Diabetes Center. (Currently, there is one vacant position on this team.)
  • Team 4: Christi Maguire, Ashley Opfar, Laura Brown, Nell Harlow-Brooks, and Diana Houchens will serve Psychiatry and Neurobehavioral Sciences, Neurological Surgery, Pathology, Obstetrics & Gynecology, Plastic Surgery, Surgery, Radiology, Radiation Oncology, and the Center for Study of Mind and Human Interaction.
  • Specialized Services: In addition to the four teams, there is a team of 10 individuals who will provide specialized HR services and support. These service partners will be focused on assisting faculty and staff with benefits, promotion and tenure, employee relations, recruitment, and learning and development.

How does One HR fit into the University’s Ufirst announcement?
One HR aligns directly with Ufirst. The Health System and the University have a shared goal to transform how UVA provides its HR services, creating an HR experience that puts the focus on the customer. Both projects return time to non-HR team members, allowing them to focus on other things, making it simple to get workforce needs met without having to navigate myriad complex systems.

One HR launched in August 2016, while Ufirst is expected to be fully implemented in fiscal year 2018, and they dovetail nicely. Ufirst is a longer-term, more complex project, spanning three separate employers within the University — UPG, Medical Center, and the Academic Division. One HR is a Lean project, focused on streamlining work primarily on the academic side, working within the constraints of current policy and technology, but fundamentally transforming process and roles to eliminate waste and put service empowerment on the front line.

How Will It Affect Me?
Since the start, One HR has standardized 120 processes, and reduced turnaround times on certain HR actions from two weeks to less than 48 hours, reduced the number of people touching standard HR transactions from 3 or 4 people, to just one HR professional, and refined the work of 159 people, redistributing it to dedicated professionals.

All of that is to say: The behind-the-scenes work on One HR has created a service structure that will deliver your HR needs better and faster.

There will be a One HR Open House on Wednesday, October 12, 1-3 p.m., in McKim Hall Room 1023, the BIMS Education Center. Keep an eye on your email for further details on this event.

If you have questions about One HR, please contact Jenn Oliver, Director of Human Resources, School of Medicine at jmo8n@virginia.edu.

Sincerely,

Anne Kromkowski
Associate Dean for Finance and Administration
University of Virginia, School of Medicine

Where Have We Gone in 365 Days?

WilkesDavid2_link_09242015I’ll let you in on a secret: I was quite happy at my old job in Indiana and had no intention of leaving.

When I heard about the Dean position here at UVA, I thought, “That’s interesting, but I’ll pass.”

And then I heard about what Dr. Richard Shannon, Executive Vice President of Health Affairs, was doing here. And then I heard Pamela Sutton-Wallace, CEO of the Medical Center, was here, too. And then I looked at the research. And then the students and the educators.

And then … you could not keep me away from Virginia. I knew I had to be here.

I am celebrating my first anniversary in Charlottesville this month. (Tempus fugit, right?) Every day I am thrilled with my decision to come to UVA and even more thrilled that UVA has embraced me so warmly. I thoroughly enjoy my job and feel blessed to work with such talented faculty and staff. Whether I’m having pizza with students, visiting a lab, meeting with colleagues to plan a new initiative, browsing graduate students’ poster session, or conferring with a candidate to discuss the opportunities here … there is nowhere else I’d rather be.

We have much to celebrate this year. Just think:

  • We ended the year with NIH funding of $127M and total grant funding of $207.4M, representing double-digit increases.
  • U.S. News & World Report ranked the UVA Medical Center as the #1 hospital in Virginia and recognized eight specialties for excellence.
  • We have implemented a new leadership curriculum in undergraduate medical education and in the graduate program.
  • We implemented that Strategic Hiring Initiative to infuse $60M into the research program, substantially increase external research funding, enhance our national prominence, and recruit premier investigators. As a result, we anticipate approximately $24.7M in grants over the next three years from the first round of recruits – and many more are in the pipeline.
  • With the goal of maintaining our distinction in training future scientists, we initiated a program to provide programmatic support for new or competing continuation training grant awards.

We have accomplished much together in 12 short months. For that, I thank you. This list is just a sampling of what we have done together.

But we’re not done. There’s more ahead, including establishing clinical programs with colleagues at Novant and other sites, increasing our diversity, strengthening our research infrastructure, and continuing to build our reputation for excellence by keeping our patients at the center of all we do.

It’s going to take a lot of love and elbow grease to get us there, but there is no doubt in my mind that we will succeed.

I am honored to serve you and this school. And I’m rewarded by the good work and progress I see every day. Thank you for a wonderful first year. I look forward to many more anniversaries!

Sincerely,

David S. Wilkes, MD
Dean, UVA School of Medicine
James Carroll Flippin Professor of Medical Science

GRIME Keeps It Clean!

In a healthcare environment, grime is something we strive to avoid. But in the UVA School of Medicine, GRIME is something we embrace.

UVa_SOM_WhiteCoat_16_2187GRIME, or the Group on Research in Medical Education, is a committee of volunteers who are charged with reviewing all research proposals that include medical students as research subjects. This covers research funded both internally and externally.

GRIME provides services to medical education researchers and has seen an increase in the number of requests for review of projects this year. If you or your department are doing research that involves medical students, contacting GRIME is the first step in the review process, even before sending it to the Institutional Review Board (IRB). While the IRB looks at data collection and safety of the subject, GRIME reviews projects for methodology, risk, practicality, burden to students, and usefulness of data.

Chaired by Elizabeth Bradley, PhD, Assistant Professor and Director of Curriculum Evaluation, GRIME is made up of experts in medical education and research, medical educators, PhD educators, basic scientists, and medical students.

In addition to their review charge, GRIME is also happy to provide consultation if researchers have a germ of an idea and wish to develop it. GRIME can help formulate ideas and methodologies, or even assist in improving something on which you are already working.

Save time, contact GRIME.

To learn more about GRIME, please contact Elizabeth Bradley, PhD, Assistant Professor of Research, Director of Curriculum Evaluation, at ejb4a@virginia.edu.

Sincerely,

R.J. Canterbury, MD
Senior Associate Dean for Education